How can we help your screens today?

1. 1
   Confirm organization details

   Set the primary timezone, brand color, and support contact before creating schedules.

2. 2
   Add the first building

   Give displays, rooms, schedules, and delegated access a clear campus home.

3. 3
   Invite a teammate

   Assign the smallest suitable role and restrict campus users to the locations they need.

4. 4
   Create approved content

   Use the optional starter kit, upload media, create a design, or connect a presentation.

5. 5
   Build a playlist

   Arrange approved content, timing, and transitions into a predictable playback loop.

6. 6
   Publish a schedule

   Choose the playlist, target, timezone, dates, and priority, then review conflicts.

7. 7
   Connect a canary display

   Pair one noncritical browser with its six-digit code before a wider rollout.

8. 8
   Verify live playback

   Confirm the display is online and receiving content, then cold reboot it once to prove recovery.

1. 1
   Confirm the player is online

   Pair the destination browser and leave its normal K12Cast player open. Every paired player listens automatically for an authorized share.

2. 2
   Open the secure presenter

   In current desktop Chrome or Edge over HTTPS, open /screen-share/ while signed in to K12Cast.

3. 3
   Select an authorized display

   The console lists only active displays in your tenant and campus scope. A display already presenting cannot be selected.

4. 4
   Choose what the room can see

   Select one tab or window when possible, close private notifications, and approve the browser capture prompt.

5. 5
   Stop deliberately

   Use Stop presenting when finished. K12Cast then returns the display to its current server-anchored schedule or its still-authorized offline cache.

/screen-share/receiver.html remains available as a diagnostic receiver for network and WebRTC troubleshooting; it is not required for normal presentation.

1. 1
   Paste the source link

   K12Cast recognizes Google Slides, Google Drive, Microsoft 365, Dropbox, Canva, YouTube, Vimeo, and ordinary public websites. You do not need to choose a provider first.

2. 2
   Review the readiness check

   Confirm the detected provider, public-access status, playback method, duplicate warning, and whether a managed reliability fallback is allowed.

3. 3
   Choose its destination

   The folder you opened is selected automatically. Folder sharing is inherited and shown before the item is added; ownership never changes just because content is shared.

4. 4
   Test and publish

   Open the original, preview the normalized source, and use a canary display before broad scheduling. Source health is rechecked automatically and can be refreshed from the media detail.

1. 1
   Choose Add cloud content

   Select Choose from Drive. If it is unavailable, an organization administrator can allow Google Drive file selection under Settings → Cloud Media Delivery.

2. 2
   Use Google Picker

   Google displays your Drive in its own secure picker. The non-sensitive per-file permission applies only to the file you choose; K12Cast cannot browse the rest of your Drive.

3. 3
   Choose one supported file

   Select a Slides deck, video, image, PDF, document, or spreadsheet. K12Cast uses the temporary permission once to verify that file and never stores a Google access or refresh token.

4. 4
   Confirm public playback

   Unattended screens cannot use your private Google session. Set General access to Anyone with the link, choose the file again, then select the library folder and add it.

1. 1
   Connect your source once

   Open Integrations, connect Google Calendar or another supported source, choose the calendar, and wait for the first successful sync.

2. 2
   Choose a Smart Template

   Open Designs → Templates. Cards marked Live data create one design; cards marked scene pack create a coordinated multi-slide presentation.

3. 3
   Make it yours

   Select the source, viewing distance, gentle paging or static motion, event count, privacy level, and optional building brand. The preview updates before the design is created.

4. 4
   Preview and publish

   Review the editable design, publish it normally, add it to a playlist, and verify the target screen. Future source syncs update the display without rebuilding the design.

1. 1
   Prepare the source

   Add the deck to Media Library and wait until its slide count and previews are ready.

2. 2
   Import into Presentation Studio

   Choose the prepared deck, default slide timing, transition, ownership scope, and—if permitted—whether to save a reusable organization template.

3. 3
   Edit and rehearse

   Use the slide rail to reorder pages, apply timing in bulk, write speaker notes, and run the full-screen preview.

4. 4
   Publish normally

   Save the design, publish an approved version, add it to a playlist, and verify the target display in Display Command Center.

1. 1
   Open the display

   Go to Displays, choose the screen, and open its Screen Design tab.

2. 2
   Choose the design mode

   Select full-screen content, a saved reusable layout, or a custom design owned by this display.

3. 3
   Set the screen shape

   Confirm landscape or portrait orientation and the display rotation. The preview follows those settings.

4. 4
   Fill each zone

   Drag or select a playlist, media item, clock, weather, calendar, countdown, message, QR code, feed, or another supported widget.

5. 5
   Preview a moment

   Choose a date and time to see the winning schedule, effective layout source, and why that content will play.

6. 6
   Save and verify

   Save the design, confirm the live player receives it, and test emergency-alert and presentation takeover behavior.

1. 1
   Create the playlist

   Add approved content, set duration and repeat count, then arrange the exact order.

2. 2
   Preview the loop

   Check orientation, transitions, embed behavior, and total loop time on a canary screen.

3. 3
   Choose the target

   Select the tenant, campus, display group, or individual display your role is allowed to manage.

4. 4
   Set local time intent

   Choose the schedule timezone, start/end dates, recurrence, and optional daily time window.

5. 5
   Check conflicts

   Use the conflict view, then verify the live player manifest after activation.

1. 1
   Choose a starting pattern

   Start with Regular day, Lunch rotations, or Early release, then set the building timezone, weekdays, effective dates, and holidays to skip.

2. 2
   Build the timeline

   Name each class, passing period, lunch, or dismissal. Choose when its countdown appears, whether music begins during the final minute, and which chime ends the period.

3. 3
   Target an audience

   Publish to the organization, a building, a display group, one display, or a reusable display label such as Cafeteria or Hallways.

4. 4
   Confirm receiver readiness

   Check that targeted receivers are online, audio-capable, clock-calibrated, and carrying a current seven-day offline bell plan.

5. 5
   Use quick timers when needed

   Start an immediate countdown, pause or resume it, add five minutes, or end it early. Targeted displays refresh automatically.

1. Select your initials in the top bar or open Sign-in Security.
2. Add a passkey on each trusted device you regularly use. Give every passkey a recognizable name.
3. Enable authenticator-app MFA and confirm one current code.
4. Download or copy the new recovery codes and store them securely. Each code works once.
5. Remove a lost passkey immediately and ask an administrator to review suspicious account sessions.

1. 1
   Collect IdP details

   Obtain the entity ID, HTTPS sign-in URL, signing certificate, and the exact email/name attributes.

2. 2
   Register K12Cast

   Use the K12Cast service-provider metadata and assertion consumer URL shown in Settings.

3. 3
   Constrain access

   Set allowed email domains and the intended default role for just-in-time users, if JIT is enabled.

4. 4
   Test separately

   Use a second browser/private window and a non-admin test identity. Keep the existing admin session open.

5. 5
   Enable and monitor

   Confirm signed assertions, expected attributes, replay protection, and tenant membership before wider rollout.

1. 1
   Register or choose your display

   Select Add Classroom Display and enter the code shown on the screen, or choose an existing display directly delegated to you.

2. 2
   Choose how to present

   Open Presenter+ for managed content, Screen Share for a browser tab or screen, Live Canvas for a board, or Pop Quiz for questions.

3. 3
   Confirm the destination

   K12Cast lists only displays you may control. Building assignment alone does not expose every screen in that building.

4. 4
   Teach and monitor

   Use the remote controls and private response views. Names and individual answers never need to appear on the classroom display.

5. 5
   End the session

   The player verifies authority again and returns to its normal schedule or display design.

1. 1
   Create the event

   Set its name, welcome description, venue, dates, capacity, ownership, and registration policy.

2. 2
   Choose registration fields

   Request only the information you need, mark required fields, configure party size, and add event sessions when applicable.

3. 3
   Plan display purposes

   Add existing displays and assign Registration, Check-in, Wayfinding, or Event Information. Each display keeps its existing identity and normal content.

4. 4
   Preview every screen size

   Test tablet portrait and landscape layouts, touch targets, the on-screen keyboard, confirmation timing, and non-touch information screens.

5. 5
   Publish and rehearse

   Run a test registration, check the guest in from Event Studio, verify live counts, and confirm alert takeover.

6. 6
   Close and report

   Export the authorized guest report and allow temporary display roles to expire so each screen returns to normal.

1. 1
   Connect or enter school data

   Open Campus Experiences and create a source in School Data Hub. Remote sources must use HTTPS; webhook credentials are shown only once.

2. 2
   Create the destination

   Choose a kiosk, room panel, athletics, clubs, sponsor, donor, or yearbook experience and set its district or building scope.

3. 3
   Shape the story

   Use starter cards, add approved media and QR actions, choose an accessible theme, and verify names, dates, and recognition preferences.

4. 4
   Publish and assign

   Publish the experience, assign one or more eligible displays, then test touch, portrait and landscape layout, room-booking conflicts, and emergency-alert takeover.

5. 5
   Operate responsibly

   Review source health, upcoming bookings, interaction totals, expired records, and assigned screens. Archive an experience to return its screens to normal signage.

1. 1
   Create the Google Cloud OAuth application

   Enable Google Calendar API, configure the consent screen, and create a Web application in Google Cloud.

2. 2
   Copy the exact redirect URI

   In K12Cast, open Platform Control → OAuth apps. Copy the displayed redirect URI into the Google OAuth client, then save the client ID and client secret in K12Cast.

3. 3
   Connect the organization

   Open Enterprise → Calendar providers → Google Calendar. Sign in to the organization-controlled Workspace account and approve both read-only calendar permissions.

4. 4
   Choose a calendar or map rooms

   Select a general calendar in Enterprise, or open Buildings → Manage rooms → Connect the calendar to choose a room resource calendar.

5. 5
   Verify synchronization

   Run Sync now and review the connection health, last sync, room bookings, and any actionable Google error.

6. 6
   Disconnect when access is no longer needed

   Disconnect from Enterprise. K12Cast revokes the grant, removes synchronized feeds, and returns linked rooms to the K12Cast calendar.

1. 1
   Prepare the shared Google OAuth application

   A K12Cast platform owner opens Platform Control → OAuth apps. In Google Cloud, enable the Admin SDK API and add both exact K12Cast redirect URIs—the integration callback and the Google sign-in callback—to the Web OAuth client.

2. 2
   Open the guided connection

   An organization administrator opens Integrations → People & access → Google Workspace Directory, chooses Set up, and continues to Google.

3. 3
   Grant read-only consent

   Sign in with a Google Workspace administrator who can read users, groups, group members, and organizational units. K12Cast cannot edit or delete Google directory data.

4. 4
   Choose people

   Select everyone, organizational units, or Google Groups. Start with a small group when validating a new connection, then expand later.

5. 5
   Set K12Cast access

   Choose the default role and optional building. When using groups, add overrides only where a group needs different access.

6. 6
   Save and review

   Review the exact totals for new users, memberships, restored access, profile updates, and removals. Resolve any blocker before choosing Apply.

7. 7
   Apply and verify

   Apply the plan, confirm invitation delivery and managed-access totals, then sign in as one test user before enabling automatic synchronization.

8. 8
   Choose the ongoing policy

   Set a refresh interval and decide whether people leaving the selected Google scope keep access or lose only the membership originally created by this connection.

9. 9
   Optionally enable Google sign-in

   On the connected Directory overview, turn on Continue with Google. Test with one approved user. Password, passkey, recovery, and configured SAML sign-in remain available.

1. Open Designs → Marketplace, then browse by category, grade band, orientation, popularity, rating, or search terms.
2. Preview every slide and review the publisher, attribution, license, and community history before choosing Use this design.
3. K12Cast creates a private, editable copy in your organization. Later publisher updates or listing withdrawal never change that copy.
4. To contribute, publish your local design first, choose Share a design, add its category and audience, select a license, and confirm ownership and privacy.
5. Replace tenant media, signed or external URLs, weather feeds, and RSS connections before submission. Speaker notes are removed automatically.
6. The current approved revision stays available while an update is reviewed. K12Cast reviewers may approve, request changes, feature, suspend, or resolve customer reports.

1. Choose the provider in Enterprise or install an approved Marketplace extension.
2. Review required permissions, data types, ownership scope, network destinations, and refresh interval.
3. Enter secrets only in designated write-only fields. K12Cast encrypts supported credentials and does not show them again.
4. Run the provider health test and verify one bounded data synchronization.
5. Map imported data to a building, room, team, experience, widget, or other intended destination.
6. Monitor integration health and disconnect access when the relationship ends.

1. Open Operations Center → Growth & reliability and start with the highest-severity customer risk.
2. Follow the adoption journey’s next action until approved content reaches a healthy live display.
3. Review the latest measured SLO evidence. Treat Awaiting evidence as unknown, never as a passing result.
4. Validate new OneRoster, calendar, athletics, or other connectors before production activation.
5. Use release rings for runtime changes and preserve rollback until the stable ring is verified.
6. Capture a safe diagnostic bundle when support needs evidence; it excludes connector secrets and credentials.